Apartment association management in Tallinn and Harju County
Managing an apartment association requires both technical know-how and the ability to communicate with residents. We support the management board in its daily work, keep documents and cost accounting in order and explain clearly to residents what they are paying for. We serve associations in Tallinn and Harju County.
What the service includes
- Organising the daily management of the association
- Annual management plan and repair fund planning
- Preparing and minuting general meetings
- Communication with residents and service providers
Who it is for
Apartment associations that want to reduce the workload of the board and keep the building in planned condition.
Main benefits
- — Less workload for the management board
- — Understandable cost accounting for residents
- — Planned upkeep of the building
Property management for apartment associations
The service covers the daily organisation of the association: documents and contracts, annual management plan and repair fund planning, ordering and checking maintenance works, preparing general meetings and communicating with residents and service providers.
Cooperation with the management board
Decision-making stays with the association. Approval of the annual management plan, larger works and investments and concluding contracts remain with the board and the general meeting. The property manager does not replace the management board — they prepare the information needed for decisions and carry out the decisions that are made.
Maintenance coordination and technical matters
We agree a maintenance plan, order works and check the result. The property manager coordinates the maintenance of technical systems and larger repair projects together with the service providers, and monitors implementation of the annual management plan and the repair fund.
Upkeep
Common areas, the surrounding territory and seasonal works such as snow removal are organised as part of the service, either as a package or separately.
Communication
The association has a designated contact person who responds to enquiries from residents and the board and keeps all parties informed about the progress of works.
How cooperation starts
- 01
Mapping the needs of the association
We discuss the condition of the building, planned works and the support the board expects.
- 02
Review of the current situation
We review documentation, contracts and how management is organised today.
- 03
Agreeing the scope and responsibilities
We agree which tasks are taken over and what stays with the board.
- 04
Offer
We prepare an offer based on the agreed scope.
- 05
Starting the service
We take over the agreed tasks and agree on the reporting rhythm.
Frequently asked questions
- What does apartment association management include?
- Daily organisation: document and contract management, annual management plan and repair fund planning, ordering and checking maintenance works, preparing general meetings and communicating with residents and service providers.
- When should an apartment association use professional property management?
- When board members do not have enough time to deal with day-to-day matters, when larger works are ahead, or when the association wants a clearer overview of costs and works.
- What does the price depend on?
- The price depends on the size of the property, its technical complexity and the agreed scope of service.
- Does the property manager replace the management board?
- No. Decision-making stays with the board and the general meeting. The property manager prepares information for decisions and carries out the agreed tasks.
- How does changing the property manager work?
- The transition means handing over information: building documentation, valid contracts, maintenance history and contacts. The exact process depends on the association's existing contracts and the decisions of the board or the general meeting.
- Do you help prepare general meetings?
- Yes. We prepare the materials, take part in the meeting and draw up the minutes.